Auto Filling Custom Fields with GIS Data

Civic Platform can automatically populate Custom Fields in an application intake form with GIS object attribute values when a user attaches a GIS object to the application intake form. GIS objects may represent assets or parcels on the map.

Enabling Custom Fields Auto-Filling

To enable Custom Fields auto filling in Civic Platform

  1. Create a mapping relationship where attributes of GIS objects on the various map layers are mapped to specific Custom Fields.

    For instructions, see “Creating Attribute Mapping” in the Configuring Civic Platform section of the Accela Civic Platform GIS Administrator Guide.

  2. If you want to automatically populate Custom Fields with attribute values of the GIS object that represents an asset, map each asset in Civic Platform to a GIS object in the legacy Accela GIS.

    Skip this step if you only need to automatically populate Custom Fields with attribute values of the GIS object that represents a parcel.

    For instructions, see Asset Types.

  3. Make sure that the record contains the Custom Fields for which you have created attribute mapping by associating the record type with the Custom Fields group code.
  4. Do any of the following:

    • Launch the map viewer from the main console or the Record list portlet, select a GIS object that represents an existing asset in the Civic Platform database, and click Create New Record, Create Single Work Order, or Create Multiple Work Orders.

    • Look up an existing parcel that you can plot on the map and add it to the Parcel section.

    • Launch the map viewer from the Parcel section, select a GIS object that represents an existing parcel in the Civic Platform database, and click Send GIS Features.

    • Look up an existing asset that you can plot on the map and add it to the Asset section.

    • Launch the map viewer from the Asset section, select a GIS object that represents an existing asset in the Civic Platform database, and click Link Object to Work Order.

    • Launch the map viewer from the Associated GIS Features section, select a GIS object that either represents an existing parcel or asset, and click Send GIS Features.

      Note:

      If you attach multiple parcels, assets, or associated GIS features to a record all at once, a dialog box prompts you to set one item as primary. The Custom Fields get the corresponding values from the attributes of the primary GIS object.

      Civic Platform uses the attributes from the GIS object in the new application form.