Examining Enforcement (and Related) Details

The following tables list and define the default fields available when working with Enforcement cases and citations.

Case Application Field Definitions

The table shown below lists and defines the default fields available when working with Case Applications.

Table 1. Case Application Field Definitions
Alt ID An alternate ID used to identify the case application.
Assigned Date The date that the case application assignment to a department or individual occurs. Click the calendar icon located next to the From and To fields to specify a date range.
Assigned To Department The department responsible for the case application.
Assigned to Staff The individual within a department that is responsible for the application.
Anonymous Indicates whether the complaint caller elects not to reveal his identity.
Brief Description A brief description to help identify the case application.
Record Description A brief description of the case application.
Record ID The number used to identify the case application. Civic Platform generates a record ID when you create a case. Users cannot modify the record ID. However, you can create an alternate ID if needed.
Record Name The name of the enforcement case.
Record Type The type of application.
Channel Reported The incoming channel through which an applicant submitted the application request or complaint. For example, the case application might come through the mail, email, public internet site, or phone call.
Citation # The citation number for the case application.
City The city designation to the primary address associated with the case application.
Closed By The user that closed the request or complaint.
Closed Date The date the case application was closed. Click the calendar icon located next to the From and To fields to specify a date range.
Closed Department The department responsible for closing the Record.
Closed Staff The individual responsible for the case application.
Contact Email The email address of the primary contact associated with the case application.
Contact First Name The first name of the primary contact associated with the case application.
Contact Last Name The last name of the primary contact associated with the case application.
Contact Middle Name The middle name of the primary contact associated with the case application.
Contact Relationship The primary contact’s relationship to this case application.
Contact Type The type of contact associated with the case application, such as “applicant.”
Detailed Description Enter a detailed work description of the case application.
Enforcement Officer Name/ID The name or ID of the enforcement officer.
Email The email address of the primary contact associated with the case application.
First Name The first name of the primary contact associated with the case application.
Last Name The last name of the primary contact associated with the case application.
Middle Name The middle name of the primary contact associated with the case application.
Opened Date The date that Civic Platform created the case application record.
Opened Department The department responsible for creating the Record.
Opened Staff The individual responsible for creating the case application.
Organization Name The primary contact associated with the case application, such as the name of the organization to which the contact belongs.
Owner Name The primary owner associated with the case application.
Priority The priority level for the case application.
Reported Date The date that your agency received the case application.
Reported Time The time that your agency received the case application.
Reported Type The type of complaint or incident.
Status The status of the case application, such as Opened, Closed, and Unassigned.
Sub Type A more specific classification for the Record.

Citation Fields

The table shown below lists and defines the default fields available when working with Citations.

Table 2. Citation Field Definitions
Appearance Date The date that the defendant must appear in court.
Booking Indicates if there was a booking with the citation.
Citation # The identification number of the citation.
City The name of the city where the citation was enforced.
City The name of the city wherein resides the court that is responsible for hearing the complaint.
Civil Case # The civil case number corresponding to a citation and a case number.
Comment Any comments regarding the citation.
Court Address The address of the court responsible for hearing the complaint.
Court Code The name or abbreviation of the court responsible for hearing the complaint.
Date The issued date of the citation.
Defendant Signature Indicates whether the defendant signed the complaint.
Enforcement Officer The name of the officer who issued the citation.
Enforcement Officer ID The identification number of the officer who issued the citation.
Infraction Indicates whether an infraction took place.
Inspector ID The identification number of the inspector who discovered or reviewed the violation.
Misdemeanor Indicates whether a misdemeanor occurred.
Offense Witnessed Indicates whether there was a witness to the offense.
Phone The courthouse phone number
State The name of the state where the violation occurred.
State The state where the court is located.
Violation Address The address of the violation.
Violation Location A description of the location where the violation occurred. A description helps when you cannot provide an address, street name, or building location.
Zip The zip code where the violation occurred.

Citation Defendant Fields

The table shown below lists and defines the default fields available when working with Citation defendants.

Table 3. Citation Defendant Field Definition
Birth Date The birth date of the defendant.
City The city for the defendant’s address.
Country The country for the defendant’s address.
Eye Color The defendant’s eye color.
Gender The defendant’s gender.
Hair Color The defendants hair color.
Height (feet ' inches ”) The height of the defendant.
ID # Enter the defendant’s official identification number. F
ID (Issue State) The state that issued an ID number to the defendant.
Name (F/M/L) The first, middle, and last name of the defendant.
Notes Any additional comments about the defendant.
Primary Defendant Indicates whether the defendant is the primary defendant.
Social Security # The social security number of the defendant.
State The state for the defendant’s address.
Vehicle ID The defendant’s vehicle identification number or license plate number for any vehicle involved in the citation.
Violator Address The address of the defendant.
Weight (lbs.) The weight of the defendant in pounds.
Zip The zip code for the defendant’s address.

Evidence Fields

The table shown below lists and defines the default fields available when working with evidence.

Table 4. Evidence Fields and Field Descriptions
Chain of Custody The status for the evidence. Only a user with supervisor rights can modify this field.
Comments An area to provide more information about the evidence.
Date/Time The time and date of the transaction. Civic Platform automatically provides the information for this field.
Description A brief description about the evidence.
Disposition The reason that an item is checked out or locked.
Evidence Type The type of evidence. Use this as a way to organize evidence.
Location The current physical location for the evidence.
Record By The name of the user who last modified the record.
Serial No The serial number of the evidence item. For example, a serial number for a firearm.
Units The quantity for the units of measure.
Units of Measure The form of measurement used to quantify the content. For example, ounces, pounds, inches, feet.
Value The dollar value of the item, (how much it is worth).

Chain of Custody Fields

The table shown below lists and defines the default fields available when working with Chain of Custody.

Table 5. Chain of Custody Field Options
Checked In Indicates that the item is checked in at the primary holding location. When adding new evidence to a case, this is the default.
Checked Out Indicates that the item has moved to a location other than the primary location.
Locked Indicates that the item is locked and cannot be moved to another holding location.